Petty Cash Log Template | Editable Excel & PDF | Cash Book Tracker for Small Business | Printable Instant Download
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Maintain perfect control of your petty cash with this professional, auto-calculating Petty Cash Log Template. Designed specifically for small business owners, freelancers, and home offices, this fully editable Excel spreadsheet and fillable PDF make tracking cash inflows, outflows, and running balances effortless.
Key Features
Instant Download: Gain immediate access to both the Excel (.xlsx) and PDF files right after purchase—no waiting, no shipping fees.
Editable Excel Spreadsheet:
Auto-Calculating Formulas update your “Balance” cell automatically whenever you enter “In” or “Out” amounts.
Pre-populated with “Date” rows (1-31 January 2025) that can be quickly copied/pasted for any month or year.
Customizable headers, fonts, and color schemes—match your brand by adding your logo or changing cell styles.
Fillable PDF (A4 & US Letter):
Optimized for both international (A4) and U.S. (Letter) printing.
Click-to-type “Date,” “Details,” “In,” “Out,” and “Balance” fields—no need for printing before filling.
Compatible with Adobe Acrobat Reader or any modern PDF editor/viewer.
Printable & Professional Layout:
Crisp, clean design ensures readability on printed pages or on-screen.
Color-coded “In” amounts in green and “Out” amounts in red for instant visual clarity.
Universal Compatibility: Works in Microsoft Excel 2010 – 2023, Excel for Mac, or any .xlsx-compatible spreadsheet software (e.g., Google Sheets).
View on ETSY
Fully Customizable:
Easily add/remove rows, extend date ranges, or insert extra columns (e.g., “Notes,” “Receipt #,” “Category”).
Adjust currency formatting, column widths, and header styles to suit your exact needs.
Who Is This For?
Small Business Owners & Startups: Keep a transparent record of daily petty cash transactions and simplify month-end bookkeeping.
Freelancers & Contractors: Track project-related expenses (e.g., supplies, travel reimbursements, client lunches) in one unified sheet.
Event Planners & Workshop Hosts: Monitor cash collected on-site for ticket sales, merchandise, or concessions.
Home Offices & Personal Finance: Manage household allowances, family-run enterprises, or neighborhood clubs.
Accountants & Bookkeepers: Offer clients a ready-to-use, branded petty cash log that they can fill digitally or print for filing.
What You Get (Digital Package)
Excel (.xlsx) File
“January 2025” template with dates pre-entered (easily copy/paste into new sheets for any month).
Built-in formulas for running balance: simply enter your cash “In” and “Out” amounts.
Sections for “Date,” “Details,” “In +,” “Out −,” and “Balance.”
Color formatting:
Green for positive cash-in entries (“In +”)
Red for negative cash-out entries (“Out −”)
Automatic “Balance” column updates after each entry.
Fillable PDF (A4 & US Letter)
Two PDF versions: one formatted for A4 printing, one for Letter (8.5 × 11 inches).
Clickable text fields let you type dates, descriptions, amounts, and see the balance update in real time.
Print-ready design: simply print blank and hand-fill OR fill on your tablet/computer and then save/print.
Tips on saving as PDF from Excel, printing at high quality, and maintaining version history.
Why Choose This Petty Cash Log Template?
SEO-Optimized & In-Demand Keywords
Title and description packed with top search terms: “Petty Cash Log Template,” “Cash Flow Tracker,” “Editable Excel,” “Fillable PDF,” “Instant Download,” “Small Business Accounting.”
Perfectly tailored to rank highly when customers search for “petty cash log,” “cash book template,” “expense tracker,” or “printable cash ledger” on Etsy.
Time & Money Saver
Skip the hassle of building a cash log from scratch. Ready-to-use formulas and layouts let you start logging transactions within minutes.
Professional Look & Feel
Crisp typography, clean table borders, and clear color cues create an attractive, trustworthy record sheet—ideal for client presentations or official bookkeeping.
Maximum Flexibility
Whether you need the simplicity of a PDF or the full power of Excel formulas, this package covers both. Adapt it to any currency, add your own sub-accounts, or combine months in a single workbook.
Eco-Friendly & Paper-Lite
Use the fillable PDF on your tablet or smartphone—no printing required. When you do print, the minimalist design minimizes ink usage.
Unlimited Internal Use
Purchase once and use indefinitely for as many projects, months, or clients as you like.
How To Use
Download Immediately:
After purchase, click “Download Now” on Etsy. Save the .zip file to your computer.
Open & Customize (Excel Version):
Unzip and double-click the .xlsx file.
To change month/year: select the entire “Date” column (e.g., 1.1.2025 – 31.1.2025), copy, then “Paste Special → Values” into a new sheet labeled “February 2025,” etc.
Enter cash receipts in the “In +” column and cash expenses in the “Out −” column. Watch the “Balance” cell auto-update.
Insert your logo/image in the header or footer, change font sizes, or recolor cells to match your brand.
Fillable PDF (A4 or Letter):
Open the PDF file in Adobe Acrobat Reader or any modern PDF editor.
Click on each field (“Date,” “Details,” “In +,” “Out −,” “Balance”) and type.
Save your filled PDF or print directly.
Print & Store:
If you prefer to work on paper, print the blank form in your preferred size (A4 or Letter). Use a red pen for “Out” amounts and a green pen for “In” entries to mimic on-screen formatting.
File printed sheets by month or client, or bind into a small ledger.
Frequently Asked Questions (FAQ)
Can I change the currency symbol?
Yes. In Excel, select the cells in “In +” and “Out −,” right-click → Format Cells → Number → Currency, and choose your desired currency (e.g., USD, EUR, GBP). In the PDF, you can type any currency symbol manually in the corresponding fields.
How do I adjust for a 28-day February month?
Simply delete the extra rows (e.g., 29-31) or copy the “Date” column from January into a new tab, then overwrite day numbers to 1-28. The formulas will continue to calculate correctly.
What if I need additional columns (e.g., “Category” or “Receipt #”)?
In Excel, right-click a column header next to “Details” or “In +” → Insert → Add new column. Copy the existing balance formula from the row above and paste it into the new column for your custom calculations.
Is there customer support if I have trouble?
Absolutely! Feel free to message me on Etsy with any questions about customizing, printing, or troubleshooting formulas. I typically respond within 24 hours.
Don’t let petty cash slip through the cracks—get your Petty Cash Log Template now and keep your finances crystal-clear!
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