Keeping track of small daily expenses fits perfectly into effective business management. Whether it’s buying office supplies, paying for postage, or covering a quick coffee run for the team, these small transactions add up. Without a proper Petty Cash Log, these expenses can disappear, creating holes in your accounting at the end of the month.
Our Petty Cash Log Template is designed to help office managers, small business owners, and bookkeepers track every penny entering or leaving the cash box. It is simple, professional, and fully editable.
Why Use This Petty Cash Tracker?
Using a digital or printable log helps you:
- Prevent Theft & Loss: Ensure every withdrawal is documented.
- Simplify Accounting: Easily reconcile your cash on hand with your recorded balance.
- Save Time: The Excel version comes with auto – calculation formulas, so you don’t need to do the math manually.
What is Included in This Download?
This digital download provides everything you need to set up a petty cash system immediately. When you purchase, you will receive:
- Editable Excel File (.xls): Perfect for keeping a digital record on your computer. Formulas automatically calculate the running balance.
- Google Sheets Compatible: Upload the Excel file to your Drive and share it with your accounting team online.
- Printable PDF: High-resolution format for those who prefer a physical clipboard or binder method.
- Fillable PDF: Type directly into the form using your computer before printing.
How to Use This Template
- Establish a Float: Decide on a starting amount (e.g., $100) for your petty cash box.
- Record Every Transaction: Write down the date, description of the item purchased, and the amount.
- Categorize: Use the category column to separate “Office Supplies” from “Meals” or “Travel.”
- Reconcile: At the end of the week or month, the “Balance” column in our Excel template will tell you exactly how much cash should be left in the box.
Get Your Organized Financial Life Back!
Stop losing receipts and wondering where the cash went. Professionalize your bookkeeping today with this easy-to-use tool.
Click Here to Buy & Download from Our Etsy Shop (Ali78Digital)
Frequently Asked Questions (FAQ)
Can I change the currency symbol?
Yes. In Excel, select the cells in “In +” and “Out −,” right-click → Format Cells → Number → Currency, and choose your desired currency (e.g., USD, EUR, GBP). In the PDF, you can type any currency symbol manually in the corresponding fields.
How do I adjust for a 28-day February month?
Simply delete the extra rows (e.g., 29-31) or copy the “Date” column from January into a new tab, then overwrite day numbers to 1-28. The formulas will continue to calculate correctly.
What if I need additional columns (e.g., “Category” or “Receipt #”)?
In Excel, right-click a column header next to “Details” or “In +” → Insert → Add new column. Copy the existing balance formula from the row above and paste it into the new column for your custom calculations.
Is there customer support if I have trouble?
Absolutely! Feel free to message me on Etsy with any questions about customizing, printing, or troubleshooting formulas. I typically respond within 24 hours.
Don’t let petty cash slip through the cracks—get your Petty Cash Log Template now and keep your finances crystal-clear!
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